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Privacy Policy

A legal disclaimer

Privacy Policy

Last updated: [Insert date]

This Privacy Policy explains how Newson Art (“we”, “us”, “our”) collects, uses, stores, and protects your personal information when you visit or make a purchase from our website https://www.newson-art.co.uk (“the Site”).

We are committed to protecting your privacy and handling your personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who we are

Data Controller:
Newson Art
[Insert business address]
Email: newsonartcollections@gmail.com

Newson Art is an independent art studio based in the United Kingdom, offering original artwork, prints, and commissions.

We are the data controller, which means we determine how and why your personal data is processed.

If you have any questions about this policy or your data, please contact us at the email address above.

2. What personal data we collect

We collect personal data that you provide directly, automatically through your use of the Site, or via third-party integrations.

a. Data you provide

  • Identity data: name, title, and contact details.

  • Contact data: email address, telephone number, billing and delivery addresses.

  • Transaction data: artwork purchased, order details, delivery information, payment confirmation (note: payment details are handled by third-party processors, not stored by us).

  • Marketing preferences: whether you wish to receive news or updates from us.

  • Commission information: if you request a custom artwork, we may collect reference images or notes you provide.

b. Data collected automatically

  • Technical data: IP address, browser type, device type, operating system, referring URLs, and time zone settings.

  • Usage data: how you use and navigate the Site, such as pages visited and time spent.

  • Cookies: small text files that help us understand how visitors use our Site (see Section 6).

3. How we use your data and our lawful basis

We will only use your personal data when permitted by law and only where we have a lawful basis under the UK GDPR.

Purpose of processingExamples of data usedLawful basis for processing

To process and deliver your orderIdentity, Contact, TransactionPerformance of a contract

To manage your account or respond to enquiriesIdentity, ContactLegitimate interests / contract

To send order confirmations, invoices, and delivery updatesContact, TransactionPerformance of a contract

To send marketing communications (where opted in)Contact, Marketing preferencesConsent

To comply with accounting, tax, and legal obligationsIdentity, TransactionLegal obligation

To improve our website and user experienceTechnical, UsageLegitimate interests (business improvement)

To prevent and detect fraud or misuseIdentity, TechnicalLegitimate interests / legal obligation

You can withdraw consent for marketing at any time by clicking unsubscribe in our emails or by contacting us at newsonartcollections@gmail.com.

4. Sharing your personal data

We only share your data where necessary and in accordance with data-protection law.

We may share your data with:

  • Payment providers (e.g. Stripe, PayPal) to process secure transactions.

  • Delivery and courier services to fulfil your order.

  • Website hosting and IT providers (e.g. Wix, Google Analytics) to operate our Site.

  • Professional advisers (accountants, legal, or regulatory authorities) where required by law.

We require all third-party service providers to respect your privacy and keep your data secure. They may only process your data on our instructions and not for their own purposes.

5. International data transfers

Some of our service providers are based outside the UK —for example, website hosting and analytics tools (such as Google Analytics).

Where your data is transferred outside the UK, we ensure appropriate safeguards are in place, such as:

  • UK Government-approved Standard Contractual Clauses, or

  • Adequacy decisions confirming the destination country provides a comparable level of protection.

You may request further details about these safeguards by contacting us.

6. Cookies and analytics

Our Site uses cookies to improve your browsing experience and analyse traffic.

Types of cookies:

  • Essential cookies: required for the website to function (e.g. shopping basket, checkout).

  • Analytics cookies: help us understand visitor behaviour and improve the Site.

  • Preference cookies: remember your settings and preferences.

You can manage or disable cookies through your browser settings. Please note that disabling essential cookies may affect website functionality.

For more information, see our [Cookie Policy] (you can create a short companion document if needed).

7. Data retention

We retain your personal data only for as long as necessary to fulfil the purposes described in this policy, including satisfying legal, accounting, or reporting obligations.

For example:

  • Order and payment records: 6 years (required by UK tax law).

  • Marketing data: until you unsubscribe or withdraw consent.

  • General correspondence: up to 2 years after last contact.

When data is no longer needed, it will be securely deleted or anonymised.

8. Your data protection rights

Under the UK GDPR you have the following rights:

  1. Right of access – to request a copy of the personal data we hold about you.

  2. Right to rectification – to correct incomplete or inaccurate data.

  3. Right to erasure – to request deletion of your data where there is no lawful reason to keep it.

  4. Right to restrict processing – to limit how we use your data in certain situations.

  5. Right to data portability – to receive your data in a structured, machine-readable format.

  6. Right to object – to processing based on legitimate interests or for direct marketing.

  7. Right to withdraw consent – where processing is based on consent (e.g. marketing emails).

To exercise your rights, contact us at newsonartcollections@gmail.com.
We may request proof of identity before processing your request.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK regulator for data protection:
Website: https://ico.org.uk
Telephone: 0303 123 1113

9. Security of your data

We use appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, disclosure, or destruction.
Examples include SSL encryption, password protection, and secure storage.

However, please note that no system is completely secure, and we cannot guarantee absolute security of data transmitted via the internet.

10. Links to other websites

Our Site may contain links to external websites (e.g. galleries, exhibitions, or social media).
We are not responsible for the privacy practices or content of these third-party sites.
We encourage you to read their privacy policies before providing personal data.

11. Children’s privacy

Our Site is not directed at children under 13. We do not knowingly collect data from children.
If you believe a child has provided personal data to us without parental consent, please contact us so we can delete it.

12. Changes to this policy

We may update this Privacy Policy from time to time to reflect legal or operational changes.
When updated, the new version will be posted on this page with a revised “Last updated” date.
We encourage you to review it regularly.

13. Contact us

If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:

Newson Art
Email: newsonartcollections@gmail.com
Address: Cambridge, UK
Website: https://www.newson-art.co.uk

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